Organizing the workflow of your company can boost efficiency and productivity, eliminate redundancies, boost communication and also save time. It will also make it easier to find problems and discover ways to improve processes.
The first step in establishing the workflow is to determine what needs to be done and what steps are involved, and who is responsible for each job. To improve the current process it is essential to identify all the parties involved and then have them meet for a brainstorming. The subject matter experts will provide more information about how handoffs are made and the sequence of work and any other variables to be taken into consideration.
A film production team, for instance there could be employees working on research or editing footage, acquiring materials, or even pre-production. A workflow can bring everyone together and help them prioritize their tasks, ensuring that all deadlines are met, and reducing confusion.
Workflows can be developed and implemented using various tools but the most widely used and efficient are software for managing projects. Software conflicts between stakeholders like Kanbanchi makes it simple to create lists and assign tasks. The process can be documented, and then shared among teams for collaboration. In most cases, a transition period is necessary to help employees get comfortable with the new workflow model. This can be achieved by having “office hours” with technology experts to assist with any questions and smooth the transition.
Certain processes are comprised of multiple workflows, for instance procurement is a process that includes several related workflows. Each workflow is designed to reach an objective of the business. As a result, they are all interconnected and need to be monitored to ensure they are achieving their goals.
