The chair of the board should inform that the board will meet to discuss business. This simple declaration demonstrates that the meeting is officially authorized and allows the chair to begin discussing agenda items in a timely manner.
The chair of the board must confirm that there is a quorum prior to discussing any agenda item. This is done by calling the names of everyone present and ensuring the board has enough members to conduct official business.
Being distracted by new discussions topics can consume time and distract from the most important issues. A “parking lot” at the end of your agenda where the group is able to agree to bring up random topics for discussion at a later date can help mitigate this issue. Be sure to follow-up on your promise to revisit the parking lot and decide if the subject should be further investigated or added to the next agenda of the board or delegated as an assignment.
After the board has established the quorum, they should begin discussing any committee reports sent before the meeting. The board will then discuss the items and decide how to proceed. This may require a vote or simply asking members to express their opinions on a particular item. Be sure to record all actions and discussions in the board’s minutes. Boardable’s minutes maker will ensure that the minutes of your board meetings are organized thoroughly, accurate, and easy to understand by both attendees and those who were not there.
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